Ziba Consulting – Our client, active in the oil and gas sector, is hiring for the following roles:
Personal Assistant (PA), Online Operations and Clinic Coordination
Location: Lagos
Reports to: Operations Manager
Job Summary
Provide administrative assistance for the efficient functioning of aesthetic clinics’ digital operations in multiple areas. Tasks include managing online communications, booking appointments, coordinating with internal teams, and ensuring smooth client interactions.
Key Responsibilities
Communication Handling:
- Respond quickly and professionally to calls, emails, and social media inquiries from clients and partners.
- Provide accurate service information and booking support in a polite manner.
Appointment Management:
- Confirm and update client bookings via multiple channels.
- Keep diaries and clinic schedules current.
- Ensure team availability and send appointment reminders.
- Conduct post-visit follow-ups as needed.
Coordination Duties:
- Serve as the communication link between clients and staff.
- Coordinate with team members in both Lagos and London.
- Pass on feedback and client requests to the right departments.
Social Media & Online Engagement:
- Monitor social platforms for inquiries and feedback.
- Assist with planning online content and updates.
- Provide feedback reports to improve digital communication.
Data Handling:
- Keep updated logs of appointments, contact details, and client records.
- Help prepare reports related to client queries and feedback.
Admin Tasks:
- Generate appointment reports and update client records.
- Prepare meeting agendas and coordinate clinic promotions or campaigns.
Requirements
- Experience in administrative support, preferably in healthcare or beauty sectors.
- Strong written and verbal communication.
- Skilled in basic office and social media tools.
- Ability to multitask and prioritize effectively.
- Friendly and discreet in handling confidential information.
- Willing to work flexible hours across time zones.
- Knowledge in aesthetic or skincare operations is a bonus.
What We Offer
- Salary: N250,000 Monthly
- Dynamic, performance-driven environment
- Career growth with a forward-thinking team
Application Closing Date: 21st May, 2025
How to Apply:
Interested and qualified candidates should:
Click here to apply online
Aesthetic Clinic Manager
Location: Lagos
Reports to: CEO
Employment Type: Full-Time
Job Summary
We are looking for a proactive and detail-focused Aesthetic Clinic Manager to handle day-to-day clinic operations.
Prior experience in aesthetics is not essential, but strong leadership and customer service skills are required.
The role plays a key part in maintaining high operational standards and client satisfaction.
Key Responsibilities
Team Leadership:
- Supervise and support staff such as front desk, assistants, and technicians.
- Ensure the team is well-trained and client-oriented.
Daily Clinic Operations:
- Oversee clinic routines, schedules, inventory, and compliance with health guidelines.
Client Experience:
- Ensure a warm and responsive environment for clients.
- Resolve any concerns quickly and professionally.
Reporting and Updates:
- Share regular updates with senior management on clinic operations.
- Point out urgent issues needing attention.
Process Improvement:
- Suggest and implement improvements to workflows and service delivery.
Training:
- Provide team coaching and development opportunities.
Standards & Compliance:
- Ensure compliance with industry regulations, safety protocols, and internal policies.
Requirements
- Previous experience managing teams, especially in service-focused environments.
- Effective communication and interpersonal abilities.
- Quick learner, organized, and focused on continuous improvement.
- Excellent with clients and responsive to their needs.
- Good at reporting and problem-solving.
- Comfortable working in busy environments.
- Motivated, professional, and attentive to detail.
What We Offer
- Salary: N300,000 / month
- Goal-driven work culture
- Career growth in a modern, expanding business
Application Closing Date: 22nd May, 2025
How to Apply:
Click here to apply online
Business Operations Manager
Location: Lekki Phase I, Lagos
Work Type: On-site
Job Summary
This role oversees the organization’s daily processes and administrative workflows.
The ideal person will manage resources wisely, enforce policies, and ensure productivity through operational control.
Key Responsibilities
Administration Oversight:
- Lead the admin team and maintain daily office functions.
- Ensure timely purchase of supplies and smooth facility use.
- Maintain confidential files and company records.
- Handle internal/external communications and scheduling.
Operational Supervision:
- Monitor day-to-day activities and promote process improvement.
- Help cut costs by managing budgets and resource use.
- Ensure compliance with relevant standards and laws.
Human Resources:
- Assist in recruiting and onboarding.
- Handle employee support, performance reviews, and workplace well-being.
Vendor Relations:
- Oversee service providers and maintain vendor relationships.
- Ensure timely procurement and fair contract terms.
Qualifications
- Bachelor’s in Business, Admin, or related fields.
- 5+ years of relevant experience.
- Excellent leadership and organization.
- Skilled in MS Office and workflow tools.
- HR and finance knowledge is a bonus.
Benefits
- Competitive salary
- Medical and wellness support
- Opportunity to advance
- Paid leave and flexible hours
Application Closing Date: 28th May, 2025
How to Apply:
Click here to apply online
Operations & Project Delivery Manager
Location: Victoria Island, Lagos
Reports to: CEO
Job Summary
The Operations & Project Delivery Manager will drive multiple projects and refine business processes in a tech-based property firm.
You will collaborate with teams, improve execution, and help meet performance targets.
Key Responsibilities
Project Execution:
- Lead multi-team projects and ensure deadlines are met.
- Use tools like Trello or Asana to track progress and assign tasks.
- Organize project reviews and ensure goals are being achieved.
Reporting & Analytics:
- Build dashboards and performance reports.
- Present insights to management for better decision-making.
- Suggest process improvements based on data.
Workflow Optimization:
- Improve internal systems and identify delays.
- Work with departments to align new workflows.
Team Communication:
- Manage platforms like Slack or MS Teams.
- Serve as the link between departments and the CEO.
Documentation:
- Keep SOPs and manuals up to date.
- Ensure internal files and guides are accessible.
Qualifications
- Bachelor’s in Business, Operations, or Project Management
- 2–3 years’ experience in a tech or operations role
- Proficient in PM and collaboration tools
- Excellent with metrics and performance tracking
- Strong communicator and multitasker
Personal Qualities:
- Influential team leader
- Analytical and proactive
- Strong relationship-builder
- Solutions-driven mindset
Application Closing Date: 20th May, 2025
How to Apply:
Click here to apply online
Executive Assistant
Location: Victoria Island, Lagos
Employment Type: Full-time
Department: Executive Management
Reports to: Chief Executive Officer
Job Summary
We are hiring an experienced Executive Assistant to support a top executive in the oil and gas sector.
You will manage schedules, oversee office functions, and act as the liaison between the CEO and stakeholders.
Key Responsibilities
- Schedule and organize CEO’s calendar and meetings
- Handle emails, phone calls, and messages professionally
- Attend meetings with the CEO, take minutes, and track follow-ups
- Support the CEO in reporting, data gathering, and business insights
- Maintain documentation and records
- Ensure smooth running of the CEO’s office
- Keep sensitive information private and secure
- Draft letters, notes, and support tasks as needed
- Manage travel and logistics
- Coordinate both official and personal bills
- Provide extra assistance whenever needed
Qualifications & Skills
- Bachelor’s degree required
- 5+ years assisting senior executives
- Oil & gas experience preferred
- Proficient with Microsoft Office and online tools
- Organized and detail-focused
- Great at time management and multitasking
- Able to work independently and confidentially
- Excellent verbal and written communication
- Resourceful and dependable
Work Setting:
- Office-based, sometimes extended hours
- Must handle confidential matters with care
Application Closing Date: 19th May, 2025
How to Apply:
Click here to apply online
Operations & Project Delivery Manager
Location: Lekki, Lagos
Reports to: CEO
Job Summary
This real estate firm seeks an Operations & Project Delivery Manager to manage internal workflows and lead project delivery.
You’ll track performance, improve collaboration, and help meet business goals.
Key Responsibilities
Project Leadership:
- Oversee and guide key internal projects
- Assign tasks using PM tools (e.g., Trello, ClickUp)
- Keep teams aligned with business objectives
Data Reporting:
- Monitor key metrics with dashboards
- Provide regular data updates to leadership
- Suggest improvements based on performance
Workflow Enhancement:
- Evaluate and adjust internal processes
- Coordinate with team leads on upgrades
Internal Communication:
- Use communication platforms to connect teams
- Represent the CEO across departments
Documentation & Knowledge Sharing:
- Maintain updated process documents
- Ensure teams can access internal resources
Qualifications
- Bachelor’s in relevant discipline
- 2–3 years in a similar role, ideally in tech/real estate
- Strong command of analytics tools and project software
- Organized, a good communicator, and tech-savvy
Application Closing Date: 22nd May, 2025
How to Apply:
Click here to apply online